When those users are back online, the changes they made will all sync to Workplace, and a conflict will be created. Let's say both User A and User B have the same file synced to their local machines and they both edit the file while offline. NOTE All Workplace file locking has limitations.
It features:Ī little icon that indicates whether or not a file is lockedĪutomated file locking when you open a file and automated release when you've finished editing.įile lock warnings if you begin editing a file that someone else has lockedīasically, SmartBadge helps prevent conflicts before they happen, makes it pretty obvious when you risk creating a conflict, and tries to help you avoid it. SmartBadge makes the file locking/unlocking process easier in common Microsoft Office applications like Word, Excel and PowerPoint and where possible, automates it. The other user's version will have their saved versions appended with their name. If a user forgets to lock the file, opens a locked file or is unable to lock a file because they're working offline, and another user edits the same file simultaneously, then the first person to save the document will create a new version of the master document. This mechanism allows users to lock any file manually at any time either from the right-click menus in Workplace Online and the Workplace folder. To that end, we've implemented a series of file locking features in Workplace: Basic Workplace file locking Of course, the best way to resolve file conflicts is by not allowing them to happen in the first place. That result is, of course, less than ideal. What often happens on a standard shared drive is that the user who saves their work to the drive first will lose their work when the other user saves their work and overwrites the first user's changes. When they're done editing, they'll have two different versions of the original file, and neither version will contain the changes from the other user. Generally speaking, whenever multiple users have access to the same files, there's a chance that different users will edit the same file at the same time. This topic will discuss the basic mechanics of how file conflicts are created, and how basic Workplace file locking and SmartBadge work together to greatly lessen the risk of conflicts, and how to use file locking in Workplace. It's generally used to prevent concurrent modification of a file and the conflicts that may result. File locking is a mechanism that restricts access to a file by allowing only one user to edit, move, rename, delete, or otherwise modify it.
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